6 Project Management Tips for Freelancers

project management tips

As a freelancer, you have much more freedom to manage your career than the average worker. However, this also means that you are solely responsible for every aspect of your professional life, from administrative work to accounting to project management. 

It can be a big adjustment when moving from traditional employee to freelancer, especially when it comes to managing every facet of the projects you take on.

In this article, we will look at the importance of good project management and some tips for effectively and efficiently managing your professional life as a freelancer. 

What is Project Management?

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Project management involves the process of planning, organizing, and managing a project or projects in order to achieve a desired goal or outcome. As a freelancer, you may deal with multiple projects simultaneously, making project management more complicated. 

For self-employed individuals, project management encompasses many roles; you are personally responsible for every part of the project, as well as dealing with clients and any legal or administrative work that may be involved. From lead generation all the way through to the final invoice, you are expected to be organized, timely and professional from the outset and throughout. 

Project Management Tips for Freelancers

Managing multiple projects can seem overwhelming, especially if you are new to freelancing. Thankfully, millions of professionals have found ways to stay on top of their careers with no issue, and with the project management tips discussed below, we have no doubt that you can, too. 

✅ Create a Schedule

The first step to effective project management is to create a schedule for yourself. It can be easy to take things one day at a time, but this can lead to increased stress and missed deadlines. Include every project you are dealing with during the given period, and draw out a schedule covering every deadline and client meeting. Decide how much time you can dedicate to each project daily, and make a timetable to stick to. 

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✅ Manage Your Time

Once you have your schedule ready, you can start to plan out how to best manage your time. Techniques such as the Eisenhower Matrix can help you to identify your priorities, and the Pomodoro Technique can help you to stay focused on your work and eliminate distractions.

✅ Create Milestones

Implement small but regular milestones for yourself to reach. If a project is due to be finished in a month’s time, create weekly self-imposed goals for a section of the work to be completed. This way, you can stay on top of your work without overwhelming yourself. Using a technique, such as the SMART goal framework, can help you to set realistic and achievable goals and stick to them. 

✅ Update Clients Regularly

If you find that the deadline you set for a project needs to be extended, communicate the reasons for the delay and a new timeframe with your client. Furthermore, be sure to update them regularly on your progress. 

✅ Use Project Management Tools

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In addition to implementing the above tips, there are a variety of excellent project management tools and software available to help you manage your schedule. Project management software can improve your overall efficiency, automate repetitive tasks, enhance collaboration, and increase your productivity. 

Tools such as Bonsai can help you keep track of your schedule and easily keep clients updated on progress. These software tools can help you stay organized and on top of your responsibilities and are affordable and easy to use. 

✅ Use Time Tracking Tools 

It can be difficult to accurately track the hours you spend on a project, especially when dealing with multiple clients at a time. Time-tracking tools can help you accurately bill for your work and avoid under- or over-charging your clients. Tools like Monday.com or Bonsai’s integrated solution can track exactly how much time you spend on each project without the stress of you having to keep count. 


Freelancing can be a very rewarding career path, but effective project management is crucial to success. Managing multiple projects by yourself requires a high level of organization and effective project management skills. 

By implementing the tips outlined in this article, you can improve your overall efficiency and productivity while delivering quality work on time and maintaining positive relationships with your clients.  

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6 Project Management Tips for Freelancers

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