Maximizing Efficiency with Google Workspace

google workspace 2

As a freelancer or contractor, your time is precious. Every minute counts, and maximizing your productivity is essential to achieving success. 

Fortunately, Google Workspace offers a range of powerful tools designed to help you work smarter, not harder. From spreadsheets to a virtual meeting platform, Google Workspace has everything you need to streamline your workflow and boost your productivity. 

In this article, we will explore some ways to help you make the most of Google Workspace and maximize your productivity as a freelancer or independent contractor. These tips will help you stay focused, work efficiently, and get more done in less time. As an additional benefit, we provide discount vouchers to those who meet the eligibility criteria.

What is Google Workspace?

Formerly known as G Suite, Google Workspace offers a wide range of useful tools to help professionals complete their processes as efficiently as possible. Individual users can access Google Workspace for free once they create a Google account, and businesses can choose from a variety of plans that provide additional features. 

Some of these additional features include increased cloud storage, the ability to add multiple users, custom email addresses, and security controls.

Features that all Google Workspace users will have access to include, but are not limited to, the following applications:

  • A Gmail account
  • Google Drive
  • Google Docs
  • Google Sheets
  • Google Slides 
  • Google Calendar
  • Google Meet 
  • Google Forms

How to Use Google Workspace

Gmail for Business

gmail for business

Gmail is the world’s most popular email service, with an estimated 1.8 billion users globally. Subscribing to the business version of Google Workspace will give you access to your own professional email address, which you can link to your business website’s domain name. This can help you look more professional when dealing with clients and succeed more when generating leads.

Google Drive

Google drive screenshot

Google Drive provides a space to store important documents, such as contracts, invoices, and receipts, that can easily be accessed when needed. Workspace subscribers can access anywhere from 30GB to unlimited storage, depending on their plan.

Google Docs

Google docs screenshot

As a freelancer or contractor, you can use Google Docs to create professional-looking documents like proposals, contracts, and reports. Google Docs allows you to create text documents with the touch of a button, easily share them with clients, and even has a ‘comment’ feature that makes collaboration and editing much easier. 

Google Sheets

Google Sheets screenshot

Google Sheets is similar to Microsoft Excel, and can be used to create detailed spreadsheets online. Sheets are also easily shared, and you can allow other collaborators to view, comment, or edit, based on their role. As a freelancer or contractor, you can utilize Google Sheets to manage your finances, track your expenses, and create budgets. 

Google Slides

Google slides screenshot

Google Slides allows you to create, edit, and collaborate on presentations in real time. As a freelancer or contractor, you can use Google Slides to create professional-looking presentations for client meetings, webinars, or workshops. 

Google Calendar

Google Calender Screenshot

Google Calendar is a calendar program that allows you to schedule and manage your appointments, events, and deadlines. You can use Google Calendar to keep track of your schedule, set reminders, and easily access virtual meetings. You can also share your calendar with clients to coordinate meetings and deadlines.

Google Meet

Google Meet Screenshot

Google Meet is a video conferencing application that allows you to host or join virtual meetings from anywhere with an internet connection. As a freelancer or contractor, you can use Google Meet to connect with clients, stakeholders, or remote teams, and collaborate in real-time. You can also share your screen, chat, and record meetings for future reference.

Google Forms

Google Forms Screenshot

Getting feedback from your clients is essential, especially as a freelancer or contractor. Google Forms is a cloud-based form builder that allows you to create and analyze surveys, questionnaires, and feedback forms. You can use Google Forms to gather feedback, conduct market research, or collect customer data. 

The Benefits of Using Google Workspace 

Google Workspace is highly useful for businesses, but is it necessarily better than other platforms? Below, we will take a look at the benefits of using Google Workspace above other online workspaces.

✅ Affordability

Currently, subscriptions to Google Workspace start at $5.40 (2023), making it an incredibly affordable option for the number of applications included in the plan.

✅ Seamless Integration

Google Workspace applications are designed to work seamlessly together, allowing you to easily create, store, and share files across different platforms.

✅ Cloud-Based Storage

Using Google Workspace, you can store, access, and share files from anywhere with an internet connection. You can access your files from anywhere, whether you are at the office, at home, or on the road.

✅ Seamless Collaboration

Google Workspace allows you to easily and seamlessly collaborate with others in real-time. This means you can make changes, track progress, and get feedback instantly without waiting for email replies or phone calls.

✅ Mobile Access

Google Workspace applications are optimized for mobile devices, allowing you to work on the go and stay connected with clients and teams from anywhere. You can easily access your files, edit documents, and join meetings from your smartphone, no matter where you are. 

✅ Security and Privacy

One of the most appealing features of Google Workspace is that it offers advanced security and privacy features to protect your data and keep your information secure. This includes two-factor authentication, data encryption, and regular security updates to prevent data breaches and unauthorized access.


If you meet the criteria, you’re eligible for a special offer: a 10% discount on your first year with Google Workspace*. To check please visit Google Workspace and use voucher codes:

Google Workspace Business Starter: V4DKKUYEFK6HNXC
Google Workspace Business Standard: E79MMUKJVKHNACV

*These promotional codes are for those located in the Americas


Google Workspace offers a wide range of powerful tools that can help freelancers and independent contractors to streamline their workflows, collaborate with clients, and maximize their productivity. 

From Gmail to Google Forms, Google Workspace provides a comprehensive set of features that make it an excellent choice for professionals who want to work smarter, not harder. With its wide range of features, Google Workspace is a highly useful tool that can help take your business to the next level.

Feedback / Suggestions

Maximizing Efficiency with Google Workspace

Let us know below if you have any questions, comments, or suggestions for this lesson. We will do our best to improve the material.